Privacy & Data Use Policy
Professional Photography by Josh Candiloro Photography
Josh Candiloro Photographers, LLC, Josh Candiloro Photography, SchoolPix, DancePix, and SportPix (“Josh Candiloro Photography”) provides professional photography services to businesses, places of worship, and other organizations across Louisiana and Texas. When an organization you (or your child) are affiliated with (for example, your child’s sports league, your university, your employer, or your place of worship) engages Josh Candiloro Photography to photograph you (or your family members), that organization may provide basic roster information about the people who will be photographed to help us facilitate picture day and process and fulfill product orders. We limit the information we collect to only what is necessary for picture day and other related purposes authorized by your organization (such as creating a yearbook). We collect this basic information to match names to the pictures we take and for efficient distribution within the organization. We may also receive your email or mailing address in order to deliver picture day-related communications on behalf of your organization. In those cases, we do not retain or use your contact information for any other purpose unless you become our customer by purchasing our products, or if you opt in to receive updates and promotional offers from us.
We may also collect your information in order to incorporate it into other items that we are providing to your organization. For example, a church directory that we produce for your church may include your home address and other contact information. Your organization controls how much, or how little, information is used in producing these items, and your organization is solely responsible for obtaining any consents necessary for Josh Candiloro Photography to provide its services and produce those items. If you have any questions about what information your organization shares with Josh Candiloro Photography for picture day or for use in any products provided to your organization, please contact your organization directly.
If your child’s Pre K-12 school engages Josh Candiloro Photography for school picture day, see the section titled For Schools, Sports, and Organizations Photography for more information.
Schools, Sports, and Organizations Photography by Josh Candiloro Photography
Josh Candiloro Photographers, LLC, Josh Candiloro Photography, SchoolPix, DancePix, and SportPix (“Josh Candiloro Photography”) photographs children by agreement with the schools we work with. We offer picture day products to the families of children we photograph while fulfilling a necessary role at no charge to the school.
In preparation for picture day, Josh Candiloro Photography requires certain basic information from your child’s school record, such as name, grade and homeroom teacher name.
What student personal data does Josh Candiloro Photography receive from schools?
The information we need for picture day depends upon the specific services and deliverables Josh Candiloro Photography is providing your school. We limit the information we collect to only that which is necessary for picture day and related authorized school purposes. We collect the basic information in advance of picture day to match names to the pictures we take and for efficient distribution within the school. We may receive your email or mailing address in order to deliver picture day-related communications on behalf of the school. In such cases, we do not retain or use your contact information for any other purpose unless you opt in to receive updates and promotional offers from us.
In addition, the information may be incorporated into other items that we are providing to your school. For example, if Josh Candiloro Photography is producing student ID cards, we need the student ID number to do the job. Our yearbook image product includes images of students sorted by name, grade and other classifying data per your school’s requirements. Schools ultimately decide how much, or how little, information is used in producing school service items. Josh Candiloro Photography never has access to sensitive information, such as grades or attendance data, from your child’s record.
How does Josh Candiloro Photography use the information it receives from schools?
As part of our agreement with your child’s school, Josh Candiloro Photography provides various services that support the school’s administrative needs, which may include student ID cards for lunch, library and transportation purposes and digital images for the school to use for student recognition, awards, teacher tools, yearbooks, memory books and class composites. These services are provided throughout the school year. Josh Candiloro Photography uses the basic information that it collects solely as necessary to produce such items for the school, to deliver picture day-related notices on behalf of your school, and to provide you opportunities to purchase your child’s school pictures.
Josh Candiloro Photography does not sell or trade student data collected from your child’s school with third parties for their marketing purposes, nor do we use such data in ways that are unrelated to the purposes authorized by the school. We may share the data securely within our network of authorized service providers, such as photo labs and ecommerce platforms, only for purposes directly related to fulfilling authorized services to the school or organization and fulfilling parent’s picture purchases.
Josh Candiloro Photography retains the basic information it collects from schools only as necessary and permissible to promote the sale of school pictures to parents, to retrieve the images to supply picture orders and to support the school for an approved administrative purpose. Once such data is no longer needed for such purposes, it is securely destroyed. While retained, it remains under Josh Candiloro Photography’s control and treated as confidential information.
What are my options as a parent?
In its role as official school photographer, Josh Candiloro Photography photographs all students who appear at the camera on picture day, and we rely on your child’s school or district to obtain any parental consents necessary for us to do the work they engaged us for. Our photographers reasonably presume that they are permitted to photograph each individual who appears at the camera for that purpose. If you are a parent who does not want your child to participate in your school’s picture day, you must pre-arrange with the school not to have your child photographed.
Josh Candiloro Photography acknowledges its obligations as a service provider to your school for student and staff photography pursuant to the federal Family Educational Rights and Privacy Act (“FERPA”). Your school retains the authority to control Josh Candiloro Photography’s use of the information it provides to Josh Candiloro Photography and to require its return or destruction at any time. We will honor a parent’s image deletion request, subject to verification and authorization of the school when deletion would impact our ability to deliver an item or service requested by the school.
If you choose to purchase your child’s school photos from Josh Candiloro Photography, the personal information you provide to us will be treated as customer information and used as described in our Privacy Policy. Unless purchased by a parent (or by someone with whom the parent has shared the photo), however, we retain school photos only as long as necessary to satisfy our obligations to the schools we serve.
In accordance with the Federal Children's Online Privacy Protection Act of 1998 (COPPA, 15 U.S.C. § 6501 et seq.), we will never knowingly solicit, nor will we accept, personally identifiable information from users known to be under thirteen (13) years of age without the consent of their educational institution or the child’s parent or guardian.
For further information regarding this website privacy statement or related Josh Candiloro Photography policies and procedures, please contact: welcometo@josh.pictures